Privacy Notice.

Signature Submission Portal

This portal is used solely for the collection of assessor signatures in connection with authorised assessment and quality assurance activities.

Information We Collect

When you submit a signature, we may collect:

• Your handwritten signature.
• The unique signing token associated with your assessor profile.
• The date and time of submission.
• Technical information required for security, such as IP address and browser details.

How We Use This Information

The information submitted through this portal is used only to:

• Apply your signature to agreement documents.

Data Storage

Submitted signatures and associated records are stored within secure Microsoft 365 systems, including SharePoint and related business applications.

Access to Information

Access is restricted to authorised personnel who require access for operational, quality assurance, compliance, or administrative purposes.

Data Retention

Information will be retained only for as long as necessary to satisfy regulatory, contractual, operational, or legal requirements.

Security Measures

We employ reasonable technical and organisational controls to protect submitted information, including:

• Encrypted transmission using HTTPS.
• Time-limited signing links.
• Single-use authentication tokens.
• Restricted internal access controls.
• Audit logging of submissions.

Contact

If you have questions about how your information is processed, please contact the organisation that provided you with this signing request.